HSE DOCUMENTS-OFFICE ACTIVITIES RISK ASSESSMENT

HSE DOCUMENTS-OFFICE ACTIVITIES RISK ASSESSMENT 

Office Activities Risk Assessment 

Office activities risk assessment identifies potential hazards in office environments, such as Ergonomic issues.

• Electrical safety
• Eire risks,
• Slips, trips, or falls

It evaluates associated risks and implements control measures like proper workstation setup, fire safety procedures, and regular maintenance checks. This proactive approach ensures a safe and compliant workspace for employees.

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1.0. Identified Hazards (Potential to cause harm)

1.1. Slips and Trips

1.2. Manual handling of paper. Office equipment etc.

1.3. Display Screen Equipment

1.4. Working at Height

1.5. Electrical

1.6. Fire

2.0. Hazards Effects (If the hazard is released)

2.1. Employees and visitors may sustain injuries by tripping over objects or slipping on spillages.

2.2. Employees are at risk of injuries or back pain due to handling heavy or bulky items, such as paper deliveries.

2.3. Improper workstation design or poor posture during work can lead to discomfort, posture-related problems, or injuries, such as pain in the hands and arms from overuse. Poor lighting can also cause headaches or eye strain.

2.4. Falls from heights can result in bruises, fractures, or other serious injuries.

2.5. Faulty electrical equipment poses risks such as electric shocks, burns, or fires.

2.6. Smoke inhalation/ Burns! Fatalities.

3.0. Controls

3.1. General good housekeeping. All areas are well-lit, including stairs. No trailing leads or cables. Staff Work areas clear, e.g. ensure walkways are clear of boxes, and deliveries are stored promptly. Offices are cleaned every day.

3.2. High shelves for light objects only.

3.3. DSE assessment of workstation at induction. Re-assessment to be carried out at any change to work feature. The workstation and equipment should be arranged to promote proper posture and minimize glare or reflections on the screen. Work planned includes regular breaks "' change of activity”. Light and temperature suitably controlled. Laptop users are trained to conduct their own DSE (Display Screen Equipment) assessments for remote or off-site use. When used at the office, a laptop should be used with a docking station, external screen, keyboard, and mouse. 

3.4. Step ladder to be used for any office activity that requires working at height e.g., high shelves.

3.5. Employees must promptly report any defective plugs, discolored sockets, or damaged cable equipment.

3.6. Ensure appropriate in-date fire extinguishers are provided in all areas of the office. Conduct regular drills so employees are familiar with the escape routes. Train fire wardens to evacuate employees. Regularly test fire detection equipment to ensure working order. Fire awareness training for employees during Induction.

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