EMERGENCY PREPAREDNESS AND CONTROL PROCEDURE
TABLE OF CONTENTS
1.0. PURPOSE AND SCOPE
2.0. DEFINITIONS AND ABBREVIATIONS
3.0. RESPONSIBILITIES
3.1. Project Manager
3.2. Safety Officer
3.3. HR Officer
3.4. Chief Executive Officer
3.5. Finance Controller:
4.0. PROCEDURES
4.1. Emergency
4.2. Disaster
4.3. Emergency Planning:
4.4. Emergency Assembly Point:
4.5. In the Event of an Emergency
4.6. Fire Protection Education
5.0. RECORDS
6.0. DISTRIBUTIONS
1.0. PURPOSE AND SCOPE
The potential for emergencies and disasters at all construction sites and facilities and their associated costs can be devastating in terms of employee casualties, business interruption, loss of capital investment, etc. These events cannot always be prevented, but their frequency and impact can be minimized by developing emergency response plans tailored to address immediate concerns related to [COMPANY NAME] operations. These plans should also align with and integrate any emergency response procedures required by the Client.
The following instructions specify [COMPANY NAME] minimum emergency planning and response instructions.
[COMPANY NAME] expects that all personnel working on site will adhere to the following emergency response instructions.
2.0. DEFINITIONS AND ABBREVIATIONS
ERP: Emergency Response Procedure
Emergency: Serious, unexpected, and potentially threatening situation requiring immediate action
CEO: Chief Executive Officer
HR: Human Resources Officer
PO: Process Owner
3.0. RESPONSIBILITIES
3.1. Project Manager
3.1.1. The Project Manager is responsible for assigning one safety officer with sole authorisation to comply with these procedures and effectively operate associated work activities.
3.2. Safety Officer
3.2.1. The Project Safety officer shall be responsible for supporting Emergency Response Operations.
3.2.2. Provide technical information, training, and support to project employees while maintaining an effective information network with the Project Office (PO).
3.2.3. Monitor employee adherence to the emergency instructions and implementation of this procedure.
3.3. HR Officer
3.3.1. Coordinate with local hospitals, police, and medical insurance providers to arrange emergency medical assistance for employees.
3.3.2. If any employee is injured in the incident inform his / her relatives as requested/appropriate
3.4. Chief Executive Officer
Deal with local authorities on key issues involving the emergency response.
3.5. Finance Controller:
Inform insurance companies for claims. Provide adequate funds for mobilizing emergency response resources
4.0. PROCEDURES
4.1. Emergency
An emergency is an abnormal incident posing a threat to the safety of workers, residents, the environment or property at a facility or site and which can be managed effectively using the available resources and established emergency response procedures at the facility or site.
4.2. Disaster
- A disaster is a critical situation that significantly threatens the safety of workers, residents, the environment, or property at a facility or site. It exceeds the capacity of existing emergency response resources and procedures to manage effectively. The escalation of an emergency into a disaster depends on the following factors:
The type of facility;
- The hazards of the facility operations
- The closeness of nearby communities or surrounding facilities
- The capabilities of emergency personnel
- Mutual aid capabilities of outside agencies
4.3. Emergency Planning:
This entails creating a detailed plan outlining the actions that trained personnel must take during an emergency to effectively manage the situation and reduce its overall negative impact on workers, residents, the environment, or property at a facility or site. This planning process also includes developing emergency response strategies and implementing training and drills for all facility personnel.
4.4. Emergency Assembly Point:
The location will be designated by the Safety officer as per the project conditions or as per the client's designated assembly point. Support staff assemble to respond to an emergency. It is a centralized location for monitoring the facility response and also serves as a command centre for coordinating all communications, including the allocation and distribution of information. Workshop assembly is designated near the security room
4.5. In the Event of an Emergency
- The Safety Officer or designated representative will serve as the Emergency Response Coordinator.
- Contact Relevant emergency service/s clearly stating:
- Type of accident
- Location of Incident
- Number & nature of any casualties.
4.6. Emergency Contact Telephone Numbers
Police: 999
Ambulance: 999
Civil Defense: 997
Nearest Hospital: ABC
Safety Officer: 00000000
HR Officer: 00000000
Project Manager: 00000000
Customer Rep: 00000000
- If safely possible, secure & make safe affected area.
- Provide immediate medical attention to any injured individuals.
- All persons working directly / indirectly for [COMPANY NAME] to safely make their way to the designated assembly point.
- A daily list of all persons working for [COMPANY NAME] will be kept up–to–date & used in the event of an emergency to account for everyone on site. Emergency Response Coordinator to check the names of all persons at the assembly point against the list.
- No persons are to re-enter the affected area until notified as being safe to do so by the Project Manager/Safety Officer/Emergency Response Co-coordinator or relevant emergency services authority.
- Ensure the development, documentation, and implementation of the emergency response training and drill activities listed below, to guarantee that all personnel involved in emergency response are proficient in both its theory and practical application.
4.7. Fire Protection Education
Fire protection education for the workforce typically involves the following:
4.7.1. Emergency Response
Emergency response training will be one or more times per year. The workforce needs to know how to turn in and respond to alarms. This shall be rehearsed
4.7.2. Firefighting
- Workers shall practice using portable fire extinguishers and hoses at least yearly if they are expected to use the equipment. A yearly review of the fixed fire protection systems and manual operation of those systems is necessary
- The logbook shall be maintained for updating the status of firefighting.
- Simulation of assembly operations during an emergency
- Field simulations/drills or credible scenarios
- Lessons learned from the emergencies shall be recorded.
- Corrective actions will be taken to ensure continuous improvement.
5.0. RECORDS
Emergency Evacuation Drill Reports
6.0. DISTRIBUTIONS
To all Controlled copyholders.
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