Table of Contents
1. PURPOSE
2. SCOPE
3. APPLICATION
4. SAFETY TOPICS
5. HIERARCHY OF CONTROLS
6. POSTING REQUIREMENTS
7. PROJECT HSE HANDBOOK
8. SAFETY COMMITTEES
9. TOOLBOX MEETINGS
10. COMPETENT PERSON DESIGNATIONS
11. OPERATION OF CELLULAR TELEPHONES
12. PERSONAL JEWELRY
13. TOOL/EQUIPMENT MODIFICATIONS
14. RESOLVING HSE CONCERNS AND ISSUES
15. ENVIRONMENTAL TOBACCO SMOKE
16. ADVERSE WEATHER CONDITIONS
17. OPERATIONS LIAAISON AND INTEGRATION
18. HANDOVER REPORT
19. EXCLUSIONS
1. PURPOSE
This practice identifies topics that are not contained in a stand-alone practice but are important to a successful and comprehensive health, safety, and environmental (HSE) program.
2. SCOPE
This practice includes the following major sections:
⦁ Safety Topics
⦁ Hierarchy of Controls
⦁ Posting Requirements
⦁ Project HSE Handbook
⦁ Safety Committees
⦁ Toolbox Meetings
⦁ Competent Person Designations
⦁ Operation of Cellular Telephones
⦁ Personal Jewelry
⦁ Tool/Equipment Modifications
⦁ Resolving HSE Concerns and Issues
⦁ Environmental Tobacco Smoke
⦁ Adverse Weather Conditions
⦁ Brownfield Operations Liaison and Integration
⦁ Handover Report
⦁ Exclusions
3. APPLICATION
This practice applies to all work activities and employees under the control of [Company Name] and its subcontractors.
4. SAFETY TOPICS
⦁ All meetings with 5 or more attendees will commence with a safety topic.
⦁ The topic will be presented by an attendee nominated by the leader or a volunteer.
⦁ The topic may be work- or home-related.
5. HIERARCHY OF CONTROLS
Hazards will be controlled by the following hierarchy:
⦁ Elimination
⦁ Substitution
⦁ Engineering controls, where technically feasible
⦁ Administrative controls
⦁ Personal protective equipment (PPE)
6. POSTING REQUIREMENTS
The following safety-related notices, forms, and signs must be posted on company information bulletin boards wherever employees normally congregate:
⦁ Emergency telephone numbers/contact persons
⦁ Workers’ compensation information specified by state/in‑country requirements
⦁ Required state/federal/in‑country posters
7. PROJECT HSE HANDBOOK
A Project HSE Handbook will be available for all project employees and visitors at the commencement of field activities. The contents of the handbook will include as a minimum:
⦁ HSE Policy and Principles
⦁ General HSE requirements
⦁ Project and industry-specific HSE rules
⦁ Discipline
⦁ Fitness for work
⦁ General rules regarding specific equipment and work practices
⦁ Fire and emergency
⦁ Personal protective equipment
⦁ First aid
⦁ Environmental protection
⦁ Security
8. SAFETY COMMITTEES
Several clients (such as the Department of State) routinely require the establishment and continuous, positive function of a project/site HSE committee. Additionally, several OSHA state plans (such as Oregon) require a safety committee for construction projects/sites. In such cases, the contractually-imposed standards may prescribe the membership responsibilities, authority, duties, and administration of the committee. In the absence of prescriptive standards, [Company Name] Project HSE and [Company Name] Project/Construction Management will determine the charter for the safety committee.
On projects/sites where the requirement for a safety committee is not imposed, [Company Name] Corporate HSE recommends that a safety committee be established at the discretion of the Project Director/Manager.
The Project HSE Committee may be comprised as follows:
⦁ Project/Construction Manager (chairperson)
⦁ HSE Manager/Representative
⦁ Project employee representatives
⦁ Contractor management nominees
⦁ Contractor employee representatives
The project may be divided into several areas. Each area will have an HSE subcommittee that will meet at least monthly. Each subcommittee will be represented on the Project HSE Committee.
The Project HSE Committee will meet monthly.
Examples of Project HSE Committee functions include:
⦁ Act in an advisory capacity.
⦁ Create and maintain an active interest in project HSE and assist in reducing work injuries, work-related illnesses, environmental impacts, and hazards.
⦁ Consider measures for the training and education in, and promotion of, HSE management and make recommendations in relation to those measures.
⦁ Review standards, rules, and procedures relating to HSE that are to be carried out or complied with at the workplace and suggest enhancements.
⦁ Review the circumstances surrounding work injuries, work-related illnesses, and environmental workplace incidents and make such recommendations as the Committee considers desirable.
⦁ Review site inspection and audit results and make recommendations to correct unsatisfactory levels of performance.
⦁ Initiate programs aimed at raising and maintaining interest in the workplace HSE program.
⦁ Maintain records of meetings including any recommendations.
A record of attendees and of matters discussed will be kept for all Project HSE Committee meetings. The chairperson of each meeting is responsible for maintaining records and distributing records to members of the Committee and each work group and posting on project HSE notice boards.
9. TOOLBOX MEETINGS
Refer to Practice Training and Orientation.
10. COMPETENT PERSON DESIGNATIONS
Construction Managers, Project Managers, and Engineering Managers must designate Competent Persons and Qualified Persons when required, and document on Form, Competent/Qualified Person Designations. Competent Persons must be designated when the following activities are part of project/site or office operations:
⦁ Aerial lift trainer
⦁ Asbestos
⦁ Cadmium
⦁ Compressed air (tunneling)
⦁ Concrete and Masonry Construction (lift slab operations)
⦁ Demolition
⦁ Excavation, trenching, shoring
⦁ Fall protection
⦁ Ionizing radiation
⦁ Ladders (portable)
⦁ Lead abatement
⦁ Rigging
⦁ Roof work safety monitor
⦁ Scaffolds
⦁ Steel erection
⦁ Confined space entry
⦁ Environmental management
⦁ Hazardous materials usage
⦁ Hearing protection/conservation
⦁ Respiratory protection
⦁ Roof inspection
⦁ Safety manager
⦁ Safety officer
⦁ Safety technician
⦁ Safety trainer
Competent Persons may be designated for other activities using the same process.
Qualified Persons must be designated for the following:
⦁ Crane maintenance and repair persons
⦁ Excavation, trenching, and shoring design
⦁ Fall protection system design
⦁ Hoisting and rigging (personnel platform design)
⦁ Scaffold design
11. OPERATION OF CELLULAR TELEPHONES
Cellular telephone operation requirements and/use limitations, and compliance with applicable laws apply to all [Company Name] employees, temporary employees, subcontractor and lower-tier contractor personnel, and other third party personnel who operate company cars, industrial vehicles, rentals, and personal vehicles while on [Company Name] company business or on project/site property.
Cellular phones that must be hand-held to the ear to hear/speak must not be used by the vehicle operator for any reason, including texting, while operating any vehicle — whether motorized or not — be it heavy construction equipment (dozer, pan, etc.), light vehicles (car or pickup truck), or 4-wheelers or bicycles. In an emergency or where a call must be made or answered using this type of phone or texting is required (or similar) of any kind by the vehicle operator, the operator must pull off and stop at a safe location. It is recommended that vehicle operators not answer an incoming call; but, after safely pulling over, dial the person back.
“Hands-free,” voice-operated or speed-dial phones with a speaker or single earpiece capability may be used by the vehicle operator, with discretion, depending on an assessment of driving conditions. Even with the voice-activated, hands-free devices, long or extended phone conversations while driving are discouraged.
12. PERSONAL JEWELRY
Finger rings, bracelets, necklaces, and dangling-type jewelry (such as earrings) should not be worn. Dangling earrings are defined as an earring that extends outside of or below the earlobe perimeter.
Exception: Medic alert bracelets or necklaces.
Rings will not be worn by employees who climb as part of their routine job functions/activity.
Electrical engineering, maintenance electrical employees, or other classifications performing as primary duties electrical work in panels or on high-voltage systems must not wear any type of metal wristband.
13. TOOL/EQUIPMENT MODIFICATIONS
No modifications or additions that affect the capacity or safe operation of tools or equipment may be made without the manufacturer’s written approval. If the manufacturer does not approve modifications or changes, written approval from a registered professional engineer may be considered. If such modifications or changes are made, the capacity, operation, and maintenance instruction plates, tags, or decals must be changed accordingly.
14. RESOLVING HSE CONCERNS AND ISSUES
All employees and contractor personnel will be given the opportunity to voice concerns and issues without fear of reprisal.
Employees should discuss HSE issues and concerns with their immediate supervisor, as the issues and concerns become apparent. These discussions may take place during pre-job briefings, formal or informal walkthroughs, safety meetings, or may be a scheduled meeting with the supervisor.
Employees may contact their safety committee members/representative at any time to help resolve safety concerns.
Employees may contact Project HSE at any time to discuss HSE concerns. Such concerns may be provided orally, or in writing using Form, Hazardous Elimination Form, or equal. Employees may request confidentiality or anonymity, which will be honored.
Personal stop-work authority is granted to and implemented as required by [Company Name] employees and supported by all levels of supervision and management. (Subcontractor employees have stop-work authority in any imminent danger situation, unless their employer grants them full stop-work authority.)
Concerns may be communicated to [Company Name] management through the confidential Ethics Hotline (000000000000).
Resolution of employee HSE concerns should be communicated to the employee(s).
If disagreement exists between the employee and the supervisor as to whether or not a hazard exists, or if there is disagreement over what rectification measures should be taken, Reporting and Resolving HSE Issues Flowchart, will be followed:
⦁ During the course of the resolution process an employee may be reassigned to other duties not affected by the reported hazard.
⦁ Should a resolution not be agreed to, the issue/concern should be elevated to the next level of management or notify the HSE Representative?
15. ENVIRONMENTAL TOBACCO SMOKE
Smoking tobacco is prohibited indoors, unless smoking areas are specifically designated and allowed under local regulations.
Smoking is prohibited in outdoor locations as follows:
⦁ Close to windows and doors
⦁ Close to air intakes
⦁ Other openings that may allow airflow into the building(s)
Smoking tobacco is prohibited in vehicles and equipment associated with the project/site and office.
16. ADVERSE WEATHER CONDITIONS
Projects/sites must establish a process to receive “adverse weather condition” warnings, and to communicate actions to employees and contractor personnel on the project/site.
Projects/sites subject to ice, snow, rain, wind, or other adverse weather conditions must address the protection of employees and equipment in pre-job safety planning documents, including area-specific requirements.
1 7. OPERATIONS LIAISON AND INTEGRATION
When work is undertaken in live or operational environs of facilities, it is critical that proposed work is scheduled, coordinated, and approved by all parties concerned. The parties should include the following:
⦁ Operations team
⦁ Project/site leadership team, including but not limited to:
⦁ Construction Manager
⦁ HSE Representative
⦁ Superintendents, inspectors, and engineers
⦁ Contractor leadership team
⦁ Subcontractor leadership team
Emergency personnel, including but not limited to:
⦁ Emergency services representative(s)
⦁ Project/site operations representative
The above persons must schedule regular meetings in order to schedule and coordinate plant operations and vessel movements.
Where the client has procedures in place that meet or exceed these minimum requirements, generally the client’s procedures will be used.
18. HANDOVER REPORT
Supervisors must report the current day’s activities and outstanding issues to their replacement supervisors if they have not been able to correct the hazard or issues themselves.
A handover report should include the following as applicable:
Time on and off site Employees accounted for
Progress (forecast and actual)
HSE issues unresolved
HSE issues resolved
ongoing hot work
Permits issued
Medical services – if any
State of emergencies – if any Equipment issues unresolved
Equipment issues resolved
Area report general
Area report (specific)
Once presented and understood, the handover report will be signed off by both supervisors. Copies will be maintained in the applicable management office contractor or [Company Name]).
The oncoming supervisor then becomes responsible for resolution of outstanding or unresolved issues during his shift. If disagreement on the safety of the workplace exists between supervisors during the handover, the next higher manager will resolve the issue/assign responsibilities before work commences, if possible.
During the course of the next higher manager resolving handover issues, employees may complete alternate duties in areas not affected.
Should a resolution not be achieved by the next higher manager, he/she should elevate the issue to his/her manager, and so on up the chain-of-command.
19. EXCLUSIONS
In the unusual circumstance where a safety requirement or assignment is not feasible, inappropriate for the specific and unique situation, or presents a greater risk to the employee, a written justification for exclusion may be submitted to the supervisor responsible for the work and the HSE Representative for review.
A written justification from a contractor requires additional approval of the assigned contracts engineer/administrator.
Once the justification is approved, the exclusion is included in the Job Safety Analysis (JSA), Form, or Safety Task Assignment (STA), Form, as applicable, and all affected employees are informed during a pre-job briefing. The pre-job briefing is documented in accordance with Practice, Pre-Task Planning/ Risk Analysis.
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