METHOD STATEMENT-CLEAN THE KITCHEN EXTRACT SYSTEM, INCLUDING CANOPY, DUCT-WORK, FANS AND FILTERS

Scope

Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans, and Filters.

Location of Works

The kitchen at [write down the location for your exact location where the task is to be conducted]

Labor requirements

All Work/employees will take place during Daytime working hours unless otherwise agreed.
Labour – The site supervisor for these works is Mr. XYZ (Mob: 123456789)

Permits to Work & Induction

Method Statement details

Contact with the Client’s site project manager/engineer for any worksite induction or Permit to Work (PTW) requirements before proceeding any work on site.
Contact the site project manager/engineer that asbestos is not present in the work area. Asbestos-containing materials (ACMs) are not to be disturbed by [Organization/Company] This work is required to be conducted by a specialist contractor or Government entities.
Permits to work will be issued by the site maintenance team or main contractor.

Security:

Before commencing the site, make sure that the Client’s site project manager/engineer has authorized access to the workplace and the work area.

Method of Work

General Site Procedure

The Supervisor and all Operators are to arrive on-site at the specified time and make their way to the reception.
All Project/ worksite workforce/employees are to sign in and await the arrival of the site contact. The company vehicle should be parked where told to do so by the site contact. All workforce/employees must be present for the site induction/orientation.
The worksite induction/orientation should make the personnel aware of local fire safety rules and other hazards.
Local/country rules must be adhered to at all times
Operatives are to check all PPE, Cleaning equipment, and chemicals required for the task. Refer to Control of Substances Hazardous to Health (COSHH) assessments supplied for chemicals being used. Operatives are to set out all ‘Caution’ and ‘Warning’ signage required and cordon off the cleaning area (where possible) before work commences.
On completion of any cleaning, operatives are to dispose of all debris and materials on-site and remove all cleaning equipment and signage to a company vehicle.
Operatives are not to leave the site until authorized by the Site Supervisor.
The Site supervisor is to have the worksheet signed off by the site contact before leaving the site

Cleaning and Replacement of Filter and Access Panels – Air Handling Unit (AHU)

Operatives to erect access equipment e.g., stepladders or ladders correctly and safely. Ladders are to be erected at the correct angle of 1:4 (75 Degrees). If working between 2-6 meters in height ladders must be footed or an approved ladder stopper or stabilizer used.
Operatives to make sure that air handling units are switched off and the controls are isolated.
Operatives to make sure to clean the open filter housing unit and remove the filters from the unit one at a time.
If applicable, Operatives to clean the filter housing unit using a cleaning chemical applied either on a clean cloth or green scouring pad.
If applicable, Operatives to rinse the area with clean warm water using a clean cloth and then buff dry.
If applicable, operators are to insert new filters into the unit one at a time and ensure a correct and secure fit.
Operatives to close filter housing unit. Operatives to remove access equipment from the area. Operatives are to switch the power back on at the isolation point.

Cleaning of Extract ductwork and Extract fans on Rooftop plant and Plant rooms

General Note: Operatives should be reminded of the risks and hazards associated with working at height and in plant rooms, e.g., no work should be undertaken on rooftop equipment unless appropriate edge or fall protection devices (Body Harnesses/Safety nets) have been installed. Plant/machinery rooms have confined spaces and that head height can be very limited, with ducting and other plant and equipment protruding. Ducting can be fragile, have sharp edges or screws or bolts that can protrude.

Plant Room Cleaning

The Team Leader (Supervisor/Forman) has to ensure that a ‘Permit to work’ is issued and that it is read, understood, and signed by those undertaking the task. A drawing or blueprint of the rooftop ducting and plant room must be attached to the ‘permit’. Also. If needed, make sure that all keys to roof access doors and plant room are signed for.
The Team Leader is to check that all equipment is sited below roof level and in the plant, the room is switched off and all controls isolated.
Operatives are to proceed to the roof area via the designated safe route, open the roof access door, and proceed to the rooftop plant room.
Operatives are to check the blueprint/drawing matches the plant room and ducting.
Operatives to then initiate cleaning operations inside the plant/machinery room.

Roof Operations

Team Lead to climb up onto the roof systems using a ladder or step ladder to gain access and carry out a survey to determine if access panels need to be cut and inserted.
Note: Team leader to determine the safe climbing route also if the rooftop is fitted with edge or fall protection devices.
Once the Team Leader has determined that the area is safe to work on, they will instruct the operatives on where access panels are to be inserted.
The Operatives will then climb onto the structure and if required will attach their inertia safety line to the nearest safety eyebolt or latch way system.
The Operators will cut panels as required and insert the new access panels while cleaning areas as necessary.
On completion of all operations, the operatives will pack all waste materials into strong plastic bags for disposal on site.
The Operatives will then descend from the plant room roof ensuring that all equipment and waste is accounted for. The Operators working inside the plant room will also ensure that their equipment and waste are accounted for.
The Team Leader will then shut and lock the plant room access door, before leading all Operators back to the roof access door. Once through the roof access door, the Team Leader will then shut and lock the door and descend to ground level via the safe designated route.
The Team Leader will then sign off the ‘Permit to Work’ and sign back in any keys to roof access doors.

Ventilation Kitchen Extract Canopy Cleaning

General Note: Grease filters if cleaned on-site are governed by a separate Method Statement See Ref:
Operatives are to survey the area to check that the correct access equipment has been supplied for the task and that the canopy can be reached without needing to overstretch.
Operatives are reminded that canopies can be fragile or may have loose screws or bolts, seams can be broken and surfaces dented or misshaped.
Operatives to erect access equipment e.g. stepladder/ladder correctly and safely. Ladders are to be erected at the correct angle of 1:4 (75 degrees). If working between 2-6 meters in height ladders must be footed or an approved ladder stopper or stabilizer used.
Operatives to take care of leaning a ladder onto to canopy cover, if possible. Position the ladder on to nearest solid surface instead, e.g., a wall
Operatives are not to stand on any kitchen work surfaces, drainers, stoves, or ovens. Operatives are to place suitable boards over the equipment if required.
Operatives are to wear tool belts with all tools attached, this will leave both hands free for climbing and descending a ladder or step ladder. Operatives are reminded not to climb above four rungs from the tops of ladders or step ladders.
Operatives carry out an electrical safety check of cabling and plugs required for electrical tools. Ensuring that the cable/lead is sound and not severely kinked that the plug is not damaged and that the machine has a current PAT testing certificate.
Operatives are to make sure that the canopy has cooled for a suitable amount of time after last use before cleaning. Two hours is recommended.
Operatives are to carefully remove the filters one by one from the canopy, taking care not to damage the filters (Vokes filters can be easily damaged)
Operatives are to fill a Spray bottle with a Catering degreaser as per the COSHH data sheet, being careful to check for any leaks in the bottle.
Operatives to apply a suitable amount of catering degreaser to supplied rags. Using the rags, the Operators are to wipe away any grease on any internal/external canopy surface (as required).
For stubborn grease, operatives may also use green scouring pads (if the canopy surface metal allows) in place of a rag.
When the surface is free from grease the operative is to dry the area with a clean rag or paper towelling.
External surfaces of the Canopy can be polished using stainless steel polish post-clean.
After cleaning operatives are to replace the filters carefully back into the canopy.

Ventilation Kitchen Extract Canopy Grease Filter Cleaning

General Note: Grease filters once cleaned should be completely free of grease and carbon deposits. In practice, this may not be achievable resulting in only the surfaces being cleaned.
Operatives to check hoses and connections for High-Pressure washing equipment (if used). Operatives are to carry out an electrical safety check of cabling and plugs required for electrical tools. Ensuring that the cable/lead is sound and not severely kinked that the plug is not damaged and that the machine has a current PAT testing certificate.
Operatives to check that the cleaning tank is in fit condition, with no holes or damage to the main body of the tank.
Operatives to dispense cleaning chemicals into the tank as per the COSHH data sheet instructions. Fill the tank with water to the recommended level and switch on the heater.
Operatives are to carefully remove the filters one by one from the canopy (providing the canopy has been left to cool from last use for sufficient time). The filters are to be placed into the tank, taking care not to overstack the filters. Note: Filters can be easily damaged (especially Vokes filters)
Operatives are to let the filters soak in the tank for a minimum of 10 minutes.
After 10 minutes, operatives remove filters one at a time from the solution. Whilst also holding the filters over the tank, clean the edges of the filters using a green scouring pad.
Operatives to place filters into the spray tank and repeat the process until the spray tank is full.
Operatives to spray the filters methodically using the high-pressure jet sprayer (as instructed by the supervisor) ensuring that all parts of the facing part of the filter have been sprayed.
Operatives to repeat this process on each side of the filter.
On completion, operatives place filters into a drainage area and allow excess water to drain out.
While filters are draining, operatives dismantle the sprayer and all other equipment ensuring that the cleaning and spray tanks are emptied and the waste solution is disposed of safely on site.
Once the filters are dry operatives are to carry out a visual and manual quality inspection to ensure that all grease and debris has been removed from the filters.
Operatives are to replace the cleaned filters carefully back into the canopy.

Ventilation Kitchen Grease Extract Duct Cleaning

General Note: Grease Extract canopy and grease filters (if cleaned on-site) are governed by separate Method Statements.
Operatives are to check all PPE, Cleaning equipment, and chemicals required for the task. Refer to COSHH assessments supplied for chemicals being used. Operatives are to set out all ‘Caution’ and ‘Warning’ signage required and cordon off the cleaning area (where possible) before work commences.
Operatives are to survey the area to check that the correct access equipment has been supplied for the task and that the ductwork can be reached without needing to overstretch.
Operatives are not to stand on any kitchen work surfaces, drainers, stoves, or ovens. Operatives are to place suitable boards over the equipment if required (e.g., Youngman boards)
Operatives carry out an electrical safety check of cabling and plugs required for electrical tools. Ensuring that the cable/lead is sound and not severely kinked that the plug is not damaged and that the machines have a current Portable Appliance Test (PAT) testing certificate.
Operatives are to make sure that the duct has cooled for a suitable amount of time after last use before cleaning. Two hours is recommended.
Operatives are to check that correct/suitable access into the duct is available. If there is no access, operatives are to install access as per the method statement for installing access doors into the ductwork. Note: Some kitchen extract ductwork will require specialist doors with a particular fire rating. This should always be checked before the installation of any door.
Once access is available, operatives are to fill a Spray bottle with a Catering degreaser as per the COSHH data sheet, being careful to check for any leaks in the bottle.
Operatives to apply a suitable amount of catering degreaser to supplied rags. Using the rags, the Operatives are to wipe away any grease on any internal ductwork surface (as required).
For stubborn grease, operatives may also use green scouring pads (if the internal duct surface metal allows) in place of a rag.
If required operatives can spray the internal surface of the duct with a catering degreaser and allow it to soak for a few minutes to make removing debris easier.
When the surface is free from grease the operative is to dry the area with a clean rag or paper towelling.
Operatives are to ensure that all ductwork is free from debris and cleaning equipment and replace the access door cover making sure that the door is sealed as per manufacturer’s instructions.

Cleaning of High-Level Ductwork – Ladder Access

Operatives to erect access equipment e.g., stepladders or ladders correctly and safely. Ladders are to be erected at the correct angle of 1:4 (75 Degrees). If working between 2-6 meters in height ladders must be footed or an approved ladder stopper or stabilizer used. If working between 6-9 meters in height ladders must be fitted with approved top and bottom stabilizers unless there is a ladder tie system in place in which case the ladders must be tied off.

Operatives will wear a tool belt and ensure that all hand tools are secured to the belt via a lanyard.
Operatives will climb ladders using both hands at all times. Do not climb above 4 rungs from the top.
Operatives to commence cleaning, keeping one hand on the ladder at all times. Operatives are warned not to overreach or stretch when working on ladders
Operatives will clean all necessary surfaces ensuring that where necessary care is taken not to cause damage to any fragile surfaces.
Operatives to use cloths or green scouring pads (as required).
On completion of cleaning operatives are to descend the ladder using both hands, operatives must not slide down ladders at any time.
Operatives will check the floor area for any signs of drips or spillage and clean up any that are found.

Ductwork Cleaning – Installation of Access Panels

Operatives to erect access equipment e.g. stepladders or ladders correctly and safely. Ladders are to be erected at the correct angle of 1:4 (75 Degrees). If working between 2-6 meters in height ladders must be footed or an approved ladder stopper or stabilizer used.
Operatives are to check the condition of all power tools and whether they have an in-date Portable Appliance Test (PAT) certificate. Any tool that has a defect will not be used.
The door’s retaining frame is used as a template and marked on the side of the ductwork. If there is insulation around the outside of the ductwork, this should be cut away leaving a 3 cm edge around where the door will be positioned before marking the door frame on the duct.
Using a cone drill the operatives are to drill holes in the corners of the door template.
For rectangular ductwork, the operative will use a Draco metal shear to trace along the edge of the template. Operatives are reminded that the edges of ductwork can be sharp and can sometimes be hot after cutting.
For spiral / curved ducts the operative performs the same procedure but using a Jigsaw.
The tangs of the door frame are inserted into the cut hole and the tangs are then bent over to fit the frame into place. Mole grips are then used to crimp the tangs and secure the door frame into place. Note: Make sure that the neoprene seal is compressed to form an airtight seal.
Any cut-away insulation should be taped up to prevent the migration of fibers. Other types of ductwork insulation may require various types of insulation cover. These are to be discussed and organized by the customer.

Sheeting up Areas

General Note: All working areas and their surrounding areas have a chance of becoming contaminated with dirt or dust and will require protection. This is achieved by sheeting over the area.
The Team Leader is to discuss the area to be sheeted up with the site contact. All valuables and personal items are to be removed by the site contact.
Operatives are to make sure that polythene sheeting is clean before use to prevent dirt from being transferred to a clean area.
Operatives are to be careful when sheeting up to make sure that the polythene sheet does not catch on any equipment. Caught sheeting has the potential to pull items off of tables.
When covering electrical equipment that cannot be switched off, operatives are to make small air holes to allow cooling.
After cleaning works have finished, or at the end of each shift, the sheeting will be removed by the operators. All furnishings (chairs and desks etc......…) should be returned to their original positions.

Work Place Access and Isolation of Services

Access to the site is as per the method of work
Access to a high level is via
Access to Confined Space areas will be in conjunction with All-clean Environmental Services safety procedures.

Personnel

Operations manager /operative/engineers to be arranged

Controls Initiatives:

Appropriate Control measures have been identified from the risk assessments and are highlighted in the Method Statement and Risk Assessment MSRA includes the following key points:
Proper Health and Safety Communication and Training
HSE Inspections
HSE Observations

Method of Working

Communication and Training of Health and Safety:

All risk assessments, method statements, and Safe Systems of Work (SSOW) will be communicated to the [Organization/Company] team/ operative before work initiation.
A copy of this documented procedure and other recommended and suggested and applicable safety arrangements will be communicated and passed onto the client/ sub-contractors or other stakeholders before work starts.
All relevant toolbox talks will be communicated to the team/ operative before work commences ensuring that the team/ operative has had instruction and awareness information provided.
Further information on the communication and training of Health and Safety can be found in the Health and Safety Arrangements.

Checks and Inspections:

All work equipment, devices, or machinery will be checked before use for safe operation and to ensure that it is “fit for purpose” and that proper required third-party certification has been done.
Risk Assessments (RA) and Safe Systems of Work (SSOW) will be checked before work starts.

Rules:

The organization’s Contractor, team, or operative will carry out their work within the Client’s Health and Safety rules and arrangements.
Before commencing work these Health and Safety rules will be communicated to the team/ operative.

Smoking:

[Organization/Company] will strictly comply with a no-smoking policy on any Client’s premises/workplace.

Unloading Details:

Delivery to the site to be arranged with the Client to ensure minimal disruption.
Ensure adequate access and the best route to the workplace.
Unload the vehicle of equipment by hand if no mechanical aids are available.
Manual handling could be done by teamwork.
Avoid a route that may bring you into contact with the Client’s staff or customers if possible, and ensure that gangways are clear, before bringing materials through, to the work area.

Access:

All designated gangways and passageways should be free from obstructions.
Ensure all waste from gutters is collected and disposed of from the work area.
Ensure all fire exits and firefighting equipment clear of any obstructions.

Tools:

All sorts of Ladders to be used will be inspected before going to the workplace/site.
All tools and equipment are to be inspected before use.
All other tools and equipment will be hired by our preferred hire company.
All tools and equipment hired from the “outsource suppliers” will be inspected properly on delivery to make sure they are fit for purpose and have had the essential safety inspections/ checks.

Welfare Facilities:

Before work commences [Organization/Company] will liaise with the Client’s local management for use of toilets and wash facilities.
Eatables/meals will be provided by the team/ operatives themselves.

Emergency Arrangements:

The exact location of First Aid (FA) arrangements will be required to be provided by the Client before work starts.
Fire arrangements will need to be provided by Clients before work commences including the location of assembly points, location of fire exits and fire equipment; and procedures to follow.
More details on [Organization/Company] Emergency Arrangements can be provided in the attached risk assessments and safety arrangements.

Housekeeping:

All work areas will be kept clean and tidy where possible; [Organization/Company] operates a “clean as you go policy”.
All tools, equipment, and waste will be removed from the site after the job has been completed.
Any (non-hazardous) waste will be disposed of using the Client’s facilities or where necessary by the team/operative.

Job Safety Analysis (JSA):

A Job Safety Analysis will be required to be carried out.
The following sequence of work has been established as guidance from the Organization/Company’s safety arrangements, Risk Assessments, and Job Safety Analysis (JSA).

The Sequence of Work:

Before work commencing all Personal Protective Equipment will be put on.
Location of work/activities/tasks to be planned well and cleared of obstructions appropriately. Check for any asbestos.
A safe working area will be created.
Our van/ vehicle is to be directed to the point of unloading ensuring minimal disruption and minimizing lifting/ handling activities.
The organization/company’s team and or operative will unload materials if essential, getting help (teamwork strategy) to reduce handling hazards.
All equipment, devices, and materials to be kept where they are to be used.
Local floor obstructions to be removed.

Dependent on the Work:

Review each risk assessment for the control measures.
On Completion of Work:
All equipment and waste to be removed from the work area.
Work area to be handed over to the Client’s site management (Project manager/engineer) after work is accomplished.

When working at Height (General):

Onsite risk assessment to be conducted appropriately.
Construct a safe working area.
Check steps/ ladders before use.
Use equipment correctly, no overreaching, no standing on the top rung, and no sideways force.
Use of crawling boards on the facility’s building roof to get access to the higher-level guttering on the main buildings.

When Working Alone:

Communicate intentions with others within the organization/institutions.
Mobile phones to be used to keep in contact (remember to keep the battery charged).
Confirm safety arrangements with the client before visiting the client's site.
Inform co-workers & colleagues of any ill health or illness that may affect work (e.g., COVID-19).
Wear PPE were required (as per instructions)
When manual handling
Where practicable use mechanical aids such as a sack barrow, pump truck, etc.
Use good handling techniques.
If in doubt get help.

Accidents, Incidents, and Near Misses:

In case of an accident/incident get help and contact a Client’s First Aider personnel.

All accidents need to be reported to Clients and [Organization/Company].

All property damage needs to be reported to Clients and [Organization/Company].

All near misses and hazards (i.e., potential accidents) need to be reported to the Client and [Organization/Company].

Additional Health and Safety Controls

As per risk assessment

Personal Protective Equipment

All Clean Environmental Services Operatives are to wear a minimum of Standard issue uniform, Site safety boots with steel toe protectors, Hi-Viz waistcoats, and gloves.

Waste Management

Operatives are to ensure that all areas are clear of debris and rubbish.
All areas allocated to the contractor are to be free of redundant materials.
All rubbish is to be disposed of in the allocated location before leaving the site.
Fire escape routes are to be free of rubbish at all times.

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