Method Statement for Club Cart

Purpose

The purpose is to establish standards for the safe use and operations of a Club Cart/Utility Vehicle on Worksite/project facility’s premises.

Background

(Company) requested and willing to provide the Golf Cart/Vehicle to its technicians/employees at Worksite for Fire Alarm Security System (MEP) to carry out service and complaint& emergency call notification quickly and on time. Golf Cart/Utility Vehicles will be used to transport equipment and technicians to make deliveries and provide facility maintenance activities. This MOS establishes consistent procedures regarding the following:

Vehicle Operating Procedures
Supervisors Responsibilities
Department and Driver Responsibilities
Operator Requirements
Golf Cart/Utility Vehicle Condition and Standard Safety Features
Accident Reporting

Compliance with these standards will ensure the safe operation of these vehicles for the facility’s community; including but not limited to Golf Cart/Utility Vehicle drivers, vehicle operators, visitors and pedestrians.

Policy

Golf Cart/Utility Vehicles owned by General International may only be used by its employees/technicians approved by worksite/facility department. Golf Cart Vehicles should not be used for personal business activities. Knowledge of and compliance with applicable (State) laws, rules, regulations and policies regarding use are the responsibility of the driver; noncompliance may result in a citation and/or suspension of user privileges.

Vehicle Operating Standards

To operate a Golf Cart/Utility Vehicle, employees must be trained. The Golf Cart/Utility Vehicle training program will be /has been provided by the Environmental Health and Safety Office with assistance from the client.
Golf Cart/Utility operators are subject to the rules of the road, including stopping, turning, and safe operation. Golf Cart operators noticed in violation of these rules can be mentioned.
Drivers must have a valid Driver’s license with a satisfactory driving record and an updated driver’s authorization on file with no major traffic offences.
Golf Cart/Utility Vehicles are to be operated at speeds no greater than 10 MPH or as per site speed limit policy where safety concerns demand. Operators should always consider the area, weather conditions, and existing pedestrian and vehicular traffic, which may affect the ability to operate the Golf Cart/Utility Vehicle Safely.
Golf Cart/Utility Vehicle operators will stop at all “blind intersections” and then proceed with caution.
Golf Cart/Utility Vehicles will be operated only within the confines of site designated property.
Golf Cart/Utility Vehicles are to be driven on an improved surface unless a non-improved surface is the only available way to gain access to the specific area where work is being performed. If the Golf Cart/Utility Vehicle must be on a designated route and marked area to allow a pedestrian(s) the appropriate and right of way, it should be brought to a full stop, then ASAP returned to the designated driving surface as soon as the area is clear.
Golf Cart/Utility Vehicles will be operated in such a manner that does not block with normal pedestrian or vehicular traffic flow on sidewalks, ramps, or roadways. In that respect, Golf Cart/Utility Vehicles will be operated on service roads and perimeter sidewalks whenever possible rather than on internal facility sidewalks designed primarily for pedestrian use.
Golf Cart/Utility Vehicles will be operated with the utmost courtesy, care, and consideration for the safety of pedestrians.
Pedestrians will be given the right-of-way at all times.
Golf Cart/Utility Vehicles that are equipped with the manufacturer’s seat belt will be utilized by both the operator and passenger.

Golf Cart/Utility Vehicles Parking

In fire lanes
In metered parking spaces
In reserved parking
Within 20 feet of the main entrance/exit of any building in any manner that would impede the normal flow of pedestrian traffic
On sidewalks or ramps that would impede handicap accessibility

Supervisor Responsibilities

Site Supervisors will assure that each employee in their department, who operates a Golf Cart/Utility Vehicle, is properly advised of this policy.
Supervisors are responsible for obtaining a signed copy of the Golf Cart/Utility Vehicle Safety Guidelines Acknowledgement Sheet from each employee in their department who operates a Golf Cart, verifying to the employee’s knowledge and understanding of, and agreement to abide by, the Golf Cart/Utility Vehicle policy. This signed Acknowledgement Sheet must be completed and maintained by the Supervisor and a copy provided to the EHS Office.
Drivers must have a valid drivers’ license with a satisfactory driving record and an updated drivers’ authorization on file with the HR Coordinator.
If an accident or incident occurs and once other priority notifications have been completed, notify EHS ASAP.

Operator Requirements
No one under the age of eighteen (18) may operate a Golf Cart/Utility Vehicle.
Golf Cart operators are accountable for the security of ignition keys during the time a Golf Cart/Utility Vehicle is assigned to them. Any time a Golf Cart/Utility Vehicle is unattended, the ignition will be turned off, and the key will be removed from the ignition and kept in the possession of the authorized operator.
Golf Cart/Utility Vehicle operators are not permitted to drive while under the influence of alcohol or drugs, with open beverage containers, or while wearing devices that impede hearing, e.g., stereo headsets, earplugs, etc.
All passengers must be in seats designed for such use. No passengers are allowed to be transported in the beds or on the sides of Golf Carts/Utility Vehicle except for the transport of an injured person on a backboard.
Cell phone usage while driving a Golf Cart/Utility Vehicle is strictly prohibited unless responding to an emergency (use caution and speakerphone if feasible).
When the Golf Cart/Utility Vehicle is not in use, make sure to engage the parking brake.
Golf Cart/ Utility Vehicle Condition and Standard Safety Features
Golf Cart/Utility Vehicles owned by the General International will be equipped and maintained with working headlights and taillights if equipped.
Golf Cart/Utility Vehicles that do not have any lights will only be operated during the daylight hours.
Golf Carts/Utility Vehicles should be in good working condition.
The reflective tape will be placed on the front and rear bumpers for easier visibility at night. Golf Cart/Utility Vehicles will not be modified in any manner that affects the recommended mode of operation, speed, or safety of the Golf Cart/Utility Vehicle.

Accident Reporting

All accidents involving a Golf Cart/Utility Vehicle will be reported immediately to the facility Facility Department, site supervisor of the service provider (contractor/client) and HSE Officer ASAP, regardless of whether property damage or personal injury occurred.
The Environmental Health and Safety Office will investigate accidents and incidents.Upon completion of the investigation, depending on the severity, the driver may lose all privileges to operate Golf Cart/Utility Vehicles on Facility.
Golf Cart/Utility Vehicle Maintenance Responsibility
Each Golf Cart/Utility Vehicle operator is responsible for providing timely notification of safety and maintenance concerns to the supervisor of the department to which the Golf Cart/Utility Vehicle is assigned.
Each Golf Cart/Utility Vehicle operator is responsible for performing weekly checks before putting the Golf Cart/Utility Vehicle into operation. This checklist will be maintained with the Golf Cart/Utility Vehicle at all times.

Safety Checklist

Before operating the cart/vehicle at the beginning of each shift, the operator will check the following items:

Proper tire condition and inflation
Proper operation of brakes
Indication of battery fluid leaks such as wet spots under the unit; for gas-operated carts, verify that the correct amount of fluids are in the cart and that there are no leaks.
If the cart requires repair or maintenance, it should not be driven.

Battery Recharge

When recharging the batteries, the following safety rules shall be observed:

Only an approved battery charger will be used to recharge the batteries (designed to shut off automatically when the batteries are fully charged).
Do not recharge near an open flame or source of ignition.
Pour baking soda on all spilt battery acid before cleaning up the spill. You should wash skin thoroughly with cold water if it comes in contact with battery acid.
Disconnect all battery charger cords before using the cart.

Training

Methods of training may include any combination of hands-on training, email distribution, and video. Training will be coordinated by the Environmental Health & Safety Office with the affected departments.

Technicians/ Workers: Upon implementation of this policy, all employees/workers must receive training via hands-on and/or a video presentation. Thereafter, returning student workers will be required to review the policy and sign the Acknowledgement Sheet. All sheets shall be maintained by the Environmental Health & Safety Office.
Faculty & Staff: The entire Faculty and Staff shall be provided with a copy of the policy via email upon implementation of this policy and annually thereafter. In departments where carts are used regularly, additional training using the video and/or hands-on training is recommended.
Accident Reporting
All accidents involving a Golf Cart/Utility Vehicle will be reported immediately to the project/site Facility Department, site supervisor of the service provider (contractor) and HSE Officer ASAP, regardless of whether property damage or personal injury occurred.
The Environmental Health and Safety Office will investigate accidents and incidents.
Upon completion of the investigation, depending on the severity, the driver may lose all privileges to operate Golf Cart/Utility Vehicles on Facility.
Golf Cart/Utility Vehicle Maintenance Responsibility
Each Golf Cart/Utility Vehicle operator is responsible for providing timely notification of safety and maintenance concerns to the supervisor of the department to which the Golf Cart/Utility Vehicle is assigned.
Each Golf Cart/Utility Vehicle operator is responsible for performing weekly checks before putting the Golf Cart/Utility Vehicle into operation. This checklist will be updated with the Golf Cart at all times.